1. Use the “communications matrix template” to complete a communications matrix for your team project. Be sure to take into consideration ideas regarding purpose, structure, methods, and timing for each communication need and describe the communications technology you will use. Use mostly familiar methods, but also use at least one method that is new to your team.
Frequently asked questions are: “What is the learn from?”, “What is the share with?”, and “Who is the owner?”
The text discusses these in section 6-5c. The ‘learn from’ is where you need to indicate what you will need to learn from the stakeholder during the project execution. For example, if my project is a wedding and the bride’s parents are paying for the wedding then the bride’s parents would be a stakeholder and the learn from might be the budget. The ‘share with’ is where you need to indicate what you will need to share with the stakeholder in order to keep them adequately informed during the project. Keeping with the above example, you would likely share with the bride’s parents information on budget versus actual expenditures, information on deposits due and final payments due.
The “owner” of the communication is the person on the project team that is responsible to ensure that the communication takes place as planned.
Please submit, in the comments on the assignment submission, the participation level of each team member. A non-participating team member will NOT receive credit for any assignment that they do not participate on.
2. Use the “stakeholder prioritization template” (Excel) and the “Stakeholder register template” (Excel) to record and prioritize the stakeholders in your project.
Sort your “register” by priority so that the most important stakeholders are at the top of your register.
Turn in your completed Stakeholder Register. (You do not need to turn in the prioritization template as it is just used to establish stakeholder priorities).
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